AUDITING:              INTRODCTION OF AUDITING.

Introduction of Auditing

The word Audit is derived from the Latin word audire, which means to hear. Originally, it was customary for person responsible for maintenance of accounts go to some impartial and experienced persons, ordinarily judges who used to hear these accounts and express their opinion about their correctness or otherwise such persons were known as "Auditors". Thus the term auditors mean literally hearer i.e., one who hears and is used ever since the days when public accounts were accepted and approved on the basis of hearing the accounts read.
Auditing is an important professional task carrying heavy responsibility and calling for commensurate skill and judgement. Keeping in view the definitions of various authors we may define the word Auditing as:
Auditing is an examination of the accounting books and the relative documentary evidence so that an auditor may be able to find out the accuracy of figures and may be able to make report on the balance sheet and other financial statements that have been prepared from there.

Definitions of Audit
It is a bit difficult to give a precise definition of word audit in a word or two, Originally its meaning and use was confined merely to cash audit and the auditor had to ascertain whether the person responsible for the maintenance of accounts had properly accounted for all the cash receipts the payment on behalf of his principle. But the word, audit, had a wide usage and it now means a through scrutiny of the books of accounts and its ultimate aim is to verify the financial position position disclosed by the balance sheet and the profit and loss account of a company. The following are the some of the definitions of audit given by some writers:

Spicier and Pegler
An audit is such an examination of the books, accounts and vouchers of a business as it enable the auditor to satisfy that the Balance Sheets is properly drawn up, so as to give a true and fair view of the state of the affairs of the business and whether the profit and loss accounts gives a true and fair view of the profit or loss for the financial period according to the best of his information and explanations given to him and as shown by the books, and if not, in what respects he is not satisfied.

Montgomery
Auditing is a systematic examination of the books and records of a business or other organization, in order to ascertain or verify and report upon the facts regarding its financial operation and the result thereof.

Lawrence R. Dicksee
An audit is an examination of records undertaken with a view to establishing whether they correctly and completely reflect the transactions to which they relate. In some circumstances it may be necessary to ascertain whether the transactions are supported by authority.

F.R.M De Paula
An audit denotes the examination of Balance sheet and profit and loss accounts prepared by others together with the books, accounts and vouchers relating there to in such a manner that the auditor may be able to satisfy himself and honestly report that in his opinion, such Balance sheet is properly drawn up so as to exhibit a true and correct views of the state of affairs of the particular concern according to the information and explanations given to him and as shown by the books of acconts.

A.W. Hanson
An audit is an examination of such records to establish their reliability and the reliability of statement drawn from them.

R.B. Bose
Audit may be said to the verification of the accuracy and correctness of the books of accounts by independent person qualified for the job and not in any way connected with the preparation of such accounts.

Taylor and Perry
An audit is an investigation by an auditor into the evidence from which the final Revenue Accounts and Balance sheet or other statement of an organization have been prepared, in order to ascertain that they present a true and fair view of the summarized transactions for the period under review and of the financial state of the organization at the ending-date, so enabling the auditor to report thereon.

Introduction of Accounting
Accountancy Begins where Book-keeping ends. It means that an accountant comes into the picture only when the book-keeper has done his job. He has to go behind the work of a book-keeper and satisfy himself that the transaction have been properly agree and then to prepare profit and loss accounts and balance sheet after making the necessary adjustment and the rectification. In short, it can be said that he has to prepare summary in the form of trial balance and make analysis after preparing the balance sheet and profit and loss Accounts. An Accountant is expected to be an expert in the accounting in the accounting procedures, as he has to examine analytically the final accounts. So
Accounting is concerned with the preparation of the final accounts to show the results of the business at the end of the particular period.

Scope of Audit
1. Legal Requirements
The auditor can determine the scope of an audit of financial statements in accordance with the requirements of legislation, regulations or relevant professional bodies. The state can frame rules for determining the scope of audit work. In the same way professional bodies can make rules to conduct the audit. The auditor can follow all the applicable on the audit work while checking the accounts of a business concern.

2. Entity Aspects
The audit should be organized to cover all aspects of the entity as far as they are relevant to the financial statement being audited. A business entity has many areas of working. A small entity may have few functions while a large concern has many functions. The auditor has duty to go through all the functions of a business. The audit report should cover all function so that the reader may known about all the working of a concern.

3? Reliable Information
The auditor should obtain reasonable assurance as to whether the information contained in the underlying accounting record and other source data is reliable and sufficient as the basis for preparation of the financial statements. The auditor can use various techniques to test the validity of data. All auditors while doing the auditor work usually apply the compliance test and substance test. The auditor can show such information in the report.

4. Proper Communication
The auditor should decide whether the relevant information is properly communicated in the financial statements. Accounting is an information system so facts and figures must be so presented that reader can get information about the business entity. The auditor can mention this fact in his report. The principles of accounting can be applied to decide about the disclosure of financial information in the statements.

5. Evaluation
The auditor assesses the reliability and sufficiency of the information contained in the underlying accounting records and other source date by making a study and evaluation of accounting system and internal controls to determine the nature, the nature, extent and timing of other auditing procedures.

6. Test
The auditing assesses the reliability and sufficiency of the information contained in the underlying accounting record and other source data by carrying out other tests, enquiries and other verification procedures of accounting transaction and account balance as he considers appropriate in the particular circumstances. There are compliance test and substantive test in order to examine the date. The vouching, verification and valuation technique are also used.

7. Comparison
The auditor determines whether the relevant information is properly communicated by comparing the financial statement with the underlying accounting records and other source data to see whether they properly summarized the transaction and events recorded therein. The auditor can compare the accounting record with financial statement in order to check that same has been processed for preparing the final accounts of a business concern.

8. Judgements
The auditor determines whether the relevant information is properly communicated by consideration the judgement that management has made in preparing the financial statements, accordingly, the auditor assesses the selection and consistent application of accounting policies, the manner in which the information has been classified and the adequacy of disclosure.
The auditor must have the quality of judgement when accounting books to not provide true data.

9. Work
Judgement permeates the auditor's work. for example, in determining the extent of audit procedures and in assessing the reasonable of the judgments and estimates made by management in preparing financial statements. The accounting data is based on personal judgment of accountant and managers in preparing final accounts. Such judgment also affect the working of an auditor. He is also bound to make guess work on the basis of available data.

10. Evidence
The audit evidence available to auditor is persuasive rather than conclusive in nature. Due to judgment and persuasive evidence absolute certainty in auditing is really attainable. That is why the auditor can express an opinion as true and fair instead of exact and cent percent correct. The personal judgments affect the value of many items. The value of such items becomes an opinion so cent percent accuracy is not there.

11. Mis-Statement
The auditor carries out procedures designed to obtain reasonable assurance that financial statement are properly stated in all material respects. Because of test nature and other inherent limitations of an audit, together with inherent limitations of any system of internal control, there is an unavoidable risk that even some material misstatement may remain undiscovered. The statements show true and fair view instead of exact view of operations.

12. Errors
The auditor may get an indication that some fraud or error may have occurred which could result in material misstatement would curse the auditor to extend his procedures to confirm or dispel his suspicion. It is the duty of auditor to check cent percent items in order to discover the error in accounting books and other records when he smells any doubt. He should clear the doubt or confirm it while going through the record.

13. Opinion
Constraints on the scope of the audit of financial statement that impair the auditor's ability to express an unqualified opinion on such financial statements should be seen out in his report and a qualified opinion or disclaimer of opinion should be expressed as a appropriate.

Main Objectives of Accounting
Introduction
The main purpose of Auditing or object is to find the opinion of an auditor about the correctness and reliability of accounts and the financial position of the business concern. For this purpose auditor has to check the arithmetical accuracy of the books of account and to find out that whether the transactions entered in the books of account are correct or incorrect. This is done by various methods like inspecting comparing and checking. So all that work that is done by the auditor ensures him that figures are facts.

Main Objectives of Auditing
1. Reporting
The objective of an audit of financial statement is to enable the auditor to express an opinion whether the financial statements are prepared, in all material respects in accordance with an identified financial reporting frame work. The phrases used to express the auditor's opinion are given a true and fair view or present fair in all material respects, which are equivalent terms.

2. Purpose of Audit
The purpose of audit is to check the proper accounting to policies. For the better accounting system it is necessary to follow the accounting policies. Only by this way we can get the effective result. The auditor's purpose is to check that accounting policy has been followed or not.

3. Law Which is Prescribed
Another objective of the auditor is to check that the accountant has used the prescribed law. There are so many laws related to working of business. The auditor can indicate whether the proper law has been applied or not.

4. Opinion
The purpose of the audit is to get the correct opinion about the business so for this the auditor should be honest, confident and he must have the ethical standard for his work.

5. True and Fair View
The purpose of the auditing is to determine the correctness of statement. After auditing the financial statement has the correct and true view about the business.

6. Prevention of Errors
The audit is committed for the prevention of errors. These errors can be prevented through internal check also.

7. Detection of Errors
Another purpose of audit is to detect the errors. The auditor uses different ways and means to find your errors.

8. Prevention of Fraud
The prevention of fraud is another purpose of auditing. It consists of the omission of the effect of transaction, recording or transaction without substance etc.

9. Detection of Fraud
The detection of fraud is also the purpose of the audit. It is the responsibility of the management to detect the fraud.

10. Cost Audit
To verify the correctness of cost accounting is the main purpose of the cost audit. The management had a duty to follow the cost objectives in maintaining the records of business transaction.

11. Property Audit
The examination of the proper use of money is the main purpose of the property audit. How and where the money of business is used must be mentioned in this audit.

12. Management Audit
The management audit refers to the audit of the management structure either these are according to the requirements of the business or not. It is a voluntary audit.

13. Tax Audit
Tax audit is conducted to satisfy the income tax officer. This type of audit is conducted to determine the income. Usually the partnership and the sole proprietorship conduct this type of business.

14. Social Audit
The measurement of social performance of the business is the main object of social audit.

15. Profit Verification
Audit is concern to check the profit verification in a business concern. Profit has to main position in any type of business, only the expert auditors can check the fluctuation of the Profit.

16. Admission of Partners
For the admission of the new partner the audit plays an important role. It provides information to new as well as old partner for the settlement of the new terms according to the volume of assets and liabilities.

17. Purchasing Price
For the buyers and sellers of a certain business concern it is necessary to know the real value of the business assets and liabilities. The audit is helpful in finding out the real value of the business.

18. Loan From Lenders
Audit is also very helpful and it is also its purpose to find the value of the assets and liabilities or its financial position. From which the management can approach the banks and all the financial institutions for the loan. Auditor report is a proof for the business concern.

19. Operations
It is a part of social audit. The main purpose is to prevent the misuse of resources.

20. Moral Check
Moral check is in fact or more clearly a psychological check. Its object is to create a fade mind to the staff of the business that after a particular period of time a specific person has duty to check the books of accounts.

Importance of Auditing
For Business

1. Errors are Located
Auditing is helpful for business. The error can be located through it. The location and correction of error is possible through auditing. The true and fair information about business is available.

2. Frauds are Discovered
Auditing is helpful for business. The discovery of fraud is possible through it. The guilty persons can be held responsible. The auditing accounts show fair about business.

3. Loans Become Easy
Auditing is useful for business. Lenders for granting loans accept the auditor's accounts. The reputation of borrowers increases due to auditing. Thus auditing accounts help the businessman to expand his activities.

4. Advise about Weakness
Auditing is useful for business. The people can seek advise from auditors. The auditors are professional and they know their work very well. They can spotlight the grey area. It is the duty of the business man to act upon the advise of the auditors.

5. High Moral Values
Auditing is essential for business. There is moral check on the management and other staff. Auditing puts the pressure on the staff of work honestly. There is no pending work so there is less chance of errors and frauds.

6. Tax Payments
Auditing is useful for business, tax authority accept audited accounts for assessment of taxes. There is no further inquiry or investigation from department. The audited accounts lessen the worries of business people.

7. Tax Owners
Auditing is useful for business. The tax authorities accept audited accounts for assessment of taxes. There is no further inquiry or investigation from tax department. The audited accounts lessen the worries of business people.
For Owners
7. Efficiency Improves
Auditing is beneficial for business. The auditing determines the efficiency of employees. The training and qualifies management is an asset for any business. Such management can play dynamic role in framing and implementing the policies.

8. Dispute is Settled
Auditing is essential for business. The audited accounts are helpful to settle the disputes. The audited accounts become the basis of making decisions. The dispute may relate to infringement of patents or trademarks.

9. Planning Becomes Possible
Auditing is helpful for business. The audits accounts present true and fair view of business activities. The facts and figures can be used to prepare budge and estimates for the next years. The projected cash receipts and payments, income statement and balance sheet can be prepared.

10. Improvement of Internal Control
Auditing is helpful for business. The auditor can point out the weakness of internal control system. The business management can take steps to remove these weaknesses. The effective control systems are essential for large-scale business enterprises.

11. Fluctuation in Profits
Auditing is helpful for business. The auditor can make the detailed study to find of fluctuation in profits. There are various reasons for changes in profits. The auditor can determine the true cause of such changes.

12. High Credit Rating
The auditing is beneficial for business. The auditing accounts increase the credit standing of any business house. The lenders can rely on audited accounts for granting credit facility. In fact auditing is a screening test of business entity.

13. Listing at Stock Exchange
The auditing is beneficial for business. The listing of securities at stock exchange is optional. The public limited companies can get registration at stock exchange. Stock exchange management for registration purpose accepts the audited accounts.

14. Shareholders Protection
Auditing is beneficial for owners. The shareholders feel that their rights are protected through auditing. They can know the performance of management. Audited accounts help to determine the value of shares.

15. Partner Satisfaction
Auditing is helpful for partners. The sleeping partner feels satisfaction when there are audited. The managing partners can use business property for their personal benefit. There is moral check on managing partners.

16. Proprietors
Auditing is useful for proprietors. The audited accounts help the sole traders that their business is going on properly. The error and fraud are pointed out auditors. The owners can determine the efficiency of their employees or assistants.

17. Beneficiary
Auditing is valuable for beneficiaries. The auditor of a trust can nominate any person as trustee to look after the property of a trust. Auditing can safeguard the right of beneficiaries. There is a moral check on the trustee to follow the by - laws of trust.

18. Deceased Estate
The auditing is helpful for dependents of decreased person. The audited accounts presents true and fair view of financial statements. The family can rely on audited accounts for distributing the estate of deceased person.

19. Insolvency
The auditing is beneficial for creditors. The audited accounts show true and fair view of state of affairs of sole proprietorship or partnership. The creditor can get their money first and then owners can get refund of capital. The audited accounts help to settle the cases at an early date.

For Government
20. Better Performance of Tax Department
Auditing is beneficial for government. Tax officers accept the audited accounts. The assessment order can be issued without further clarification. There is saving of money and time due to audited accounts. The performance of tax officers is improved.

21. Exact Revenue Amount
Auditing is beneficial for government. The collection of revenue is possible at an early date. The people are allowed to deposit various kinds of taxes. The recovery of income is made at the start of the year. The government can start welfare project on the basis of total revenue collected.

22. Progress of Economy
Auditing is essential for government policies. The true fair view is stated in audited accounts. The stage of economic progress can be determined. The government can take measures to raise the rate of economic growth.

23. Purchase of Private Business
Auditing is helpful for government. The private business houses may not work in favour of general public. The government can take over such business units. The purchase price is decided on the basis of auditing of accounts.

24. Sale of Government Business
Auditing is useful for government. The policy can be framed on the basis of audition accounts. The management comes to know the value of business. The government can sell state - owned unit to private sector. The bid price is settled on audited accounts.

25. Inspectors
The auditing is helpful for government. The auditing accounts show the fair value of all assets. The value of assets. The value of assets is the basis of tax. This issue can be settle through audited accounts. The auditors are experts in their field. They know all methods of property valuation. They can issue certified the government agencies for valuation of property.

For General Public
26. Insurers can Settle Claims
Auditing is essential for insurers. The settlement of fire or marine insurance claims is easy through audited accounts. The policy holders and insurance company can settle actual loss of property.

27. No Loss to Lenders
Auditing is essential for lenders. The banks and other lenders ask the borrowers to submit audited accounts before granting loans. The audited accounts are helpful to check the trust worthiness of customers.

28. Creditor are Protected
Auditing is essential for creditors. They can know the true performance of their debtors. The creditor can accept this promise only when he feels that debtor is reliable businessman. Auditor accounts provide basic information about reliability.

29. Bidders Can Offer High Rate
Auditing is helpful for bidders. Audited accounts provide information about net worth of any business. The people interested in purchasing the business can rely on such information. They know the fair value of business. They can offer reasonable price through open bidding.

30. Better Pay to Employees
Auditing is helpful for employees. They are interests in profits. Auditing accounting prove true and fair view of profit. The employees can demand higher pay, fringe benefits and participating in profits. Audit of accounts with the independent person help the employees to make settlement with the employers.

31. Investors Can Take Decisions
Auditing is helpful for inventors. The audited accounts can be used to calculate value of shares and other securities. The bargains power is given to the people who have money and they want earn income. They can protect their rights through reliable information.